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About the Project



The Caroline Stokes Digital Scrapbook is one part of the larger Notable Women of Simmons College Collection. This digital library came out of the student work in Professor Candy Schwartz’s Digital Libraries course in the Spring 2011 semester.

Students were assigned to one or two committees to specialize in one or two aspects of creating a whole digital library. The creation of a digital library in one semester requires huge amounts of organization, effort and dedication.

Committee work is summarized as follows with committee members noted:

Content


This committee analyzed the content of the scrapbook and decided what additional information was needed to put the content into context. They organized and grouped content as well as wrote text and teaching resources.
Members: Ruth Bernstein, Ali Caron, Susan Francis, Melissa Saggerer

Database


This committee researched which software was appropriate, chose the software (Omeka), installed it and activated all of the plugins. They were responsible for uploading data. They also helped the rest of the committees understand what was going on behind the scenes.
Members: Stacy Reardon, Brian Samek

Descriptive Metadata


This committee decided what thesauri and entry conventions to use. They created a metadata worksheet to fill out for individual items. They also created instructions for filling in the metadatata worksheets. Finally they went over completed data and corrected mistakes.
Members: Jenny Arch, Callan Bignoli, Ali Caron, Jessica Chapman


Digitization


This committee figured out how to scan, save and upload files efficiently. They created file naming conventions for our project. They also wrote and posted detailed digitization directions for class, and edited and updated files on the server; they also helped digitize some of the trickier objects, like a 3D piece of preserved cake! It was also under their purview to set up a scanning schedule in consultation with the archives using Google calendar.
Members: Susan Francis, Stephen Jennings, Mary Purdey, Katy Zore

Environmental Scan


This committee found similar projects and honed to a handful of similar sites for the rest of the class to evaluate. They created a survey for the class, administered it and compiled the results. They shared results and all raw data with class.
Members: Peter Appleton, Jenny Arch, Deanna Beattie, Melissa Saggerer

Evaluation and Usability


This committee developed an evaluation of the website and found people to participate in the evaluation. They started with a pretest, suggested revisions, did a thorough test and suggested adjustments before launching final website.
Members: Peter Appleton, Ruth Bernstein, Amanda Johnson, Valerie Von Eye

Marketing


This committee organized a fundraising bake sale, created and printed bookmarks and door hangers as promotional items. They also planned and facilitated organization of the end of semester party and website unveiling,
Members: Mary Purdey, Stacie Williams, Katy Zore

Preservation


This committee studied best practices for what file type and size should be saved and accessed. They also researched preservation and what we need to keep in mind for this digital library.
Members: Callan Bignoli, Jessica Chapman, Stephen Jennings

Project Management


Using a variety of project management tools, Heather kept track of our tasks, facilitated communication among groups and led weekly digital library committee meetings.
Member: Heather Mumford

Rights Management


This committee researched copyright law and created statements for use on our website as well as in the the rights management field for our metadata.
Members: Deanna Beattie, Amanda Johnson, Valerie Von Eye, Stacie Williams

Web Design


This committee developed wireframes and blueprints for class discussion and review. They also designed the website navigation, page layout, color template, site map and were also involved in testing and evaluating the design.
Members: Maggie Billard, Kevin Cloud, Travis Lilleberg

Acknowledgments


Each committee would like to thank Professor Candy Schwartz for her guidance. We also appreciate greatly the Simmons Archive which allowed us to work in their space, use their equipment and set aside time for us to take advantage of their resources. A million thanks to Donna Weber, Jason Wood, and the rest of the Simmons archives staff. We'd also like to thank Dave Mayo for the free use of the Omeka plugin for subject index browsing that he designed. Thank you to the Tech Lab, Linnea set up our email list and archival TIFFs network storage space, Omeka is hosted on their server, and Mark supplied insight into how things work.